Electronic approval of daily allowances and kilometre allowances

Thanks to automatic daily allowance calculation, travel expense reports can be quickly approved and paid in the next salary payment. Our service also understands meal rules, overnight travel allowances and meal reimbursements. Kilometre allowances can be applied for the employee’s own vehicle, other means of transport or a limited benefit car. Our travel expense report service also understands different driver allowances. When the travel expense reports is ready, it is sent for review and approval in accordance with the company’s rules. The invoice is always accompanied by the related attachments, so the approver has everything necessary to carry out the approval.

Travel expense management

Many companies spend so much time processing travel expenses that the cost of processing a single travel invoice can reach tens of euros. The travel program can save you large amounts of money, especially if you travel frequently.

Did you know that the costs of daily allowances, meal allowances and kilometre allowances can also be allocated to a specific customer or project, in which case they are transferred with the working time data to invoicing and payroll?

Report travel expenses as soon as the expense is incurred

No more submitting lengthy forms! In the easy-to-use interface of Kellokortti, you can easily and quickly make a travel expense report as soon as the expense has been incurred – both in the app and in the browser. Thanks to automatic daily allowance calculation, travel expense reports can be quickly approved and paid in the next salary payment.

The travel expense report always records the start and end times, the destination and the purpose of the trip. On the basis of these, our service automatically calculates daily allowances in accordance with the applicable regulations. It also understands meal rules, overnight travel allowances and meal allowances.

Kilometre allowances always in accordance with the latest regulations

With the help of Kellokortti, you can calculate kilometre allowances accurately. Kilometre allowances can be applied for the employee’s own vehicle, other means of transport or a limited benefit car in accordance with the applicable regulations.

The driving route and the number of kilometres driven are defined in the service. Our travel expense report service also understands different driving allowances, such as the number of potential additional passengers, more than 80 kg of load, use of a trailer or driving on a forest road.

Efficiency from electronic approval of travel expense reports

Do you still have travel expense reports circulating from one desk to another? Electronic approval makes the processing of travel expense reports more efficient. Once completed, the travel expense report is sent for review and approval in accordance with the company’s approval rules, for example, to the employee’s supervisor or project manager.

You can store receipts for reimbursable expenses, such as hotel and restaurant expenses, taxi receipts and other billable expenses, in a convenient attachment archive. The invoice is always accompanied by the related attachments, so the approver has all the information necessary to carry out the approval.

Travel expense reports directly to payroll

After approval, a convenient report of the travel expense reports is available for printing, which provides consolidated information on the employee’s travel expense reports for the desired period. In the report, you can see a breakdown of the travel dates, the compensation incurred, the kilometre allowances and other expenses of the travel expense report.

Approved travel expense reports can be submitted either to payroll itself or they can be automatically transferred to the next payroll with receipts with an integration feature.

Key features

Automatic daily allowance calculation

Kilometre allowances and driving allowances

Attachment archive for storing receipts

Allocation of travel expense reports to customers or projects

Travel expense report to payroll calculation

Electronic approval of invoices

Cost-effective work time tracking

Kellokortti is a flexible and versatile solution for work time tracking in all industries. Pricing is based on the number of active users and selected features.

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